December 2016 Meeting Minutes

Lake Country Airport Commission

December 13, 2016

Minutes

The Lake Country Airport Commission met on December 13, 2016 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0840 hours following a brief tour outside to observe the proposed fence routing.

Commissioners Present:                                    Commissioners Absent:             Others Present:

Mike Denton                Glenn Burney                           Lou Zarelli                               Nola Adler

Doug Davis                  Dave Williams                         Steve Rozek

Jane Lipscomb                                                             Gregg Gordon

 Jane Lipscomb made a motion, seconded by Doug Davis to approve the November 1, 2016 meeting minutes.  Unanimous vote to approve.

The attached treasurer’s report was reviewed and discussed.  Dave Williams made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and pay the outstanding bills for the month.  Unanimous vote to approve.

New Business: 

A fire safety inspection was conducted at the direction of Auto Owners, the insurance carrier.  Mike Denton noted that they recommended adding more fire extinguishers throughout the facility.  They also said the hangar replacement value is understated.  The Commission should expect a modest increase in the premiums at the next renewal.

Mike Denton reported that the Commission now owns a 2005 Chevrolet Malibu that was donated by the County.  The car has 75,000 miles and seems to be in quite good shape overall.  In addition to this car a 2003 Ford Taurus wagon is also being donated to the Commission.  With the addition of these newer courtesy cars Mike recommends selling the 1984 Oldsmobile Cutlass and depositing the proceeds into the Commission account.

Old Business: 

Runway Rehabilitation:

Mike Denton will be attending a meeting of the Boydton Town Council on December 13 to further explain the need for them to provide a moral obligation for the Benchmark line of credit.  They have addressed this issue before but have not made a final decision.  Mike Denton said that a yes or no answer must be obtained at this meeting.

Mike Denton is working with the Commission’s attorney Tom Lipscomb to develop a Memo of Understanding (MOU) as requested by Wayne Carter, who says it is needed for the line of credit.

Vegetation Control Program: 

Weed Control will be performing the vegetation control in 2017.  They require an access road around the entire runway.  Mike Denton walked the perimeter of the runway and determined that both bush-hogging and bulldozing will be required to establish the needed access.  Scott Ramsey with Lawn Sharks provided a bid of $1,500 to perform this work, which should be eligible for an 80/20 cost share.  Jane Lipscomb made a motion, seconded by Dave Williams to proceed with the access road clearing project at a cost of $1,500.

Runway Lighting: 

All runway lights are currently working.  Dave Puryear corrected multiple wiring problems to get all lights working.  The photocells will be replaced in an attempt to better synchronize the timing of the two light circuits.  The total cost of the light repair project was approximately $1,200.

Security:

At the time of this meeting Bracey Fence company had staked off the routing for the new chain link fence.  Bracey Fence was the only bid obtained but the VDOAV was OK with this since in their experience fencing bids are difficult to obtain and Bracey Fence has a good reputation for being competitive.  The fence needs to be a minimum of 25 feet away from the edge of Highway 15 to avoid highway easement restrictions.  B&B Consultants will complete the required survey work for $1,500.  The final specification sheets are expected from Bracey Fence in the near future.  The entire project is expected to cost approximately $40,000, which is eligible for a 90/10 cost share.  Jane Lipscomb made a motion, seconded by Doug Davis to proceed with the fencing project on a 90/10 cost share basis with the VDOAV.

Hangar C Repairs:

The old partial concrete floor has been broken up and removed and a new full concrete slab was poured.  The next step is to remove the entire roof salvaging the roof panels if possible.  It will be after the first of the year before this step is performed.

The meeting was adjourned at 1011 hours.

Minutes drafted and submitted by:  Glenn Burney

Mike Denton, Chairman                                    Glenn Burney, Secretary

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  December 2016 (Updated)
Checking Money Market
Closing balance last month: $289.92 $82,391.70
Transfers $14,650.00 -$14,650.00
Expenses this month: -$14,775.94
Deposits $100.00 11/1/2016
Deposits: $675.00 $200.00 11/1/2016 Rent
$100.00 11/14/2016 Donation
Interest: $18.38 $275.00 10/4/2016 Rent
$675.00 Deposits
Closing balance this month: $163.98 $68,435.08 $18.38 Plus Interest
$693.38 Total Dep
Gas & Oil Sales:  see right Purvis Bros:   $3410.83 Credit
Expenses Paid in November
Meck Elec (86.32 + 43.89 + 103.74) $233.95 Interest Year To Date:
Verizon $123.56 Expenses for December
Billing Lawn Care (2 cuts) $550.00 Pd 11-21 Meck Elec (92.92 + 48.25 + 105.81) $246.98
VRA (Loan Payment) $13,666.62 Verizon $143.56 pd. 12-10
Purvis Bros. (Filter & Gasket, annual fuel maintenance) $133.16 B&B Consultants (Water Analysis/Oct) $268.00
ACE Hardware (lights for runway) $42.97 Talbert Building Supply (Hangar C roof joists) $2,973.67
NAPA (Funnel & Gas Can) $25.68 GBS Fire Suppression $19.74
Total: $14,775.94 ACE HW – plumbing supplies $23.97
LawnSharks (Hanger C work) $6,545.80
Mike Denton (DMV Reimb) $50.75
Lorene Bld Supply (Hang. C) $172.74
Total $10,445.21

 

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