July 2017 Meeting Minutes

Lake Country Airport Commission

July 11, 2017

Minutes

The Lake Country Airport Commission met on July 11, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0845 hours.

Commissioners Present:                        Commissioners Absent:                         Others Present:

Mike Denton                Glenn Burney               Lou Zarelli       Gregg Gordon              Nola Adler

Dave Williams             Jane Lipscomb             Doug Davis

Steve Rozek

 Dave Williams made a motion, seconded by Jane Lipscomb to approve the June 6, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  She noted that 1590 gallons of gas had been purchased at a cost of $4.31/gallon.  The fuel is currently being sold at $4.95/gallon and it was decided to remain at that price for the time being.  Steve Rozek made a motion, seconded by Dave Williams to approve the treasurer’s report and authorize paying the outstanding bills for the month.  Unanimous vote to approve.

It was also noted that Nola Adler will request the annual allocation of funds from the county now that we are into a new fiscal year.

New Business: 

Steve Rozek made a motion, seconded by Glenn Burney to send Mike Denton the State Aviation Conference in Roanoke, which will be held in August.  Unanimous vote to approve.

Glenn Burney made a motion, seconded by Steve Rozek to continue using Talbert & Bright as our airport engineer for another year (until August 12, 2018).  Unanimous vote to approve.

It was noted that Glenn Burney for the Town of Clarksville and Dave Williams for the County are up for reappointment to the Lake Country Airport Commission.

Old Business: 

Security:

Mike Denton reported that the owner of Bracey Fence company had been injured in an accident and, at this time, no estimate was available as to if or when they would complete the installation of the fencing.

Hangar C Repairs:

Most repairs have been completed except for the installation of the new door.

Stormwater Permit:

No storm water observation was completed in the 2nd quarter in accordance with the Stormwater Permit due to no qualifying storm events occurring that met the permit requirements and when personnel were available to make the observation.

The meeting was adjourned at 0920 hours.

Minutes drafted and submitted by:  Glenn Burney

____________________________                    _______________________________

Mike Denton, Chairman                                    Glenn Burney, Secretary

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  July 2017
Checking Money Market
Closing balance last month: $1,827.09 $8,146.70
Deposits $100.00 6/1/2017 Rent, B
Transfers $2,700.00 -$2,700.00 $275.00 6/1/2017 Rent, Bld
$100.00 6/6/2017 Rent, D
Expenses this month: -$4,208.81 $2,945.00 6/12/2017 DoAV=80% 3681.25
$1,200.00 6/15/2017 DoAV=80% 1500
Deposits: $8,864.00 $4,144.00 6/20/2017 DoAV-Weed
$100.00 6/30/2017 Rent, B
Interest: $2.13 $8,864.00 Deposits
$2.13 Plus Interest
Closing balance this month: $318.28 $14,312.83 $8,866.13 Total Dep
Gas & Oil Sales: Purvis Bros:  $2516.51 Credit
Expenses Paid in June (1590 gals @ $6.853.38 deducted from credit balance-$4.31/gal)
Verizon $163.71 Interest Year To Date: $53.12
Town of Clarksville (water) $63.17 Expenses for July
Meck Elec (59.67 + 44.07 + 110.75) $214.49 Meck Elec (57.60 + 41 + 154.35) $252.95
CW of VA (liability ins.) $1,500.00 Verizon $163.71
Talbert (Hangar C) $461.26 Talbert (Hangar C) $122.34
Benchmark Comm Bank (LOC int) $166.18 Weed Control, Inc. $5,180.00
Signs & Designs (history posters) $140.00 Mecklenburg Sun – Invite to Bid $86.25
Total: $2,708.81 Billing Lawn Care (5 cuts) $1,375.00
Ck 1689, LawnSharks $1,500.00 Cashed 6/21 Sue Rozak (reimb for Chamber of Commerce After Hours) $41.00
$4,208.81 Total: $7,221.25

 

 

June 2017 Meeting Minutes

MINUTES

LAKE COUNTRY AIRPORT COMMISSION

June 6, 2017

Commissioners present:  Mike Denton, Gregg Gordon, Jane Lipscomb, Steve Rozek and David Williams

Also present:  Nola Adler

Mike Denton called the meeting to order at 8:30 a.m.

Motion was made by Jane Lipscomb and seconded by David Williams to approve the April minutes.  MOTION CARRIED.

Motion was made by Steve Rozek and seconded by Gregg Gordon to accept the treasurer’s report and pay this month’s bills.  MOTION CARRIED.

Manager’s Report:

The Runway Rehabilitation and Safety Area Widening Plan Set, May 2017 was reviewed.  An electronic copy will be sent out to commission members,

Meeting adjourned at 9:37.

                                                                                                                                   

Jane Lipscomb, Recorder                              Mike Denton, President

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  June 2017
Checking Money Market
Closing balance last month: $15,261.69 $27,257.08
Transfers $19,750.00 -$19,750.00
Expenses this month: -$33,184.60 Deposits $100.00 5/1/2017 Rent, B
$275.00 5/1/2017 Rent, Bld
Deposits: $636.48 $161.48 5/2/2017 ???
$100.00 5/9/2017 Rent, D
Interest: $3.14 $636.48 Deposits
$3.14 Plus Interest
Closing balance this month: $1,827.09 $8,146.70 $639.62 Total Dep
Gas & Oil Sales:  Purvis Bros:  $8.143.13 Credit
Expenses Paid in May  
VRA – loan $13,666.63   Interest Year To Date: $47.85
Verizon $163.71   Expenses for June
Meck Elec (63.49 + 44.53 + 93.56) 201.58   Meck Elec (59.67 + 44.07 + 110.75) $214.49
LawnSharks (bulldozing) $1,500.00 not cshed Verizon 163.71
Signs & Designs $1,070.00   Town of Clarksville (water) $63.17
Talbert (Hangar C) $668.68 CW of VA (liability ins.) 1500
B&B Consultants, Inc. (water) $268.00 Talbert (Hangar C) $461.26
Town of Clarksville (water) $63.17 not cshed Benchmark Comm Bank (LOC int) 166.18
AutoOwners Ins (bal) $196.00 Signs & Designs (history posters) $140.00
Billings Lawn Care (2 cuts) $550.00 Total:  $2,708.81
Meck Cty Zoning Admin $300.00
Austin Elec (AWOS Insp 3/2) $1,100.00
Total: $19,747.77
Ck 1677, Bracey Fencing $15,000.00 cashed 5/2
$33,184.60  

 

May 2017 Meeting Minutes

MINUTES

LAKE COUNTRY AIRPORT COMMISSION

May 8, 2017

Commissioners present:  Mike Denton, Greg GordonJane Lipscomb, Steve Rozek, David Williams and Lou Zarrelli

Also present:  Nola Adler

Mike Denton called the meeting to order at 8:30 a.m.

Motion was made by Dave Williams and seconded by Jane Lipscomb to approve the April minutes.  MOTION CARRIED.

Motion was made by Steve Rozek and seconded by Dave Williams to accept the treasurer’s report and pay this month’s bills.  MOTION CARRIED.

Manager’s Report:

Material for the security fence is on site.

A bid meeting for the runway rehabilitation is progressing.

The Art Guild will be joining the Commission in hosting the Chamber After Hours at 5:00, May 18.  Sky Air Taxi may be present for this event

Fuel should be ordered soon.

The fuel farm passed its inspection.

Meeting adjourned at 9:08.

                                                                                                                                   

Jane Lipscomb, Recorder                              Mike Denton, President

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  May 2017 (updated)
Checking Money Market
Closing balance last month: $461.62 $47,038.97
Transfers $20,467.00 -$20,467.00
Expenses this month: -$5,666.93
Deposits $275.00 4/3/2017 Rent, Bld
Deposits: $675.00 $300.00 4/3/2017 Rent, A
$100.00 4/11/2017 Rent, D
Interest: $10.11 $675.00 Deposits
$10.11 Plus Interest
Closing balance this month: $15,261.69 $27,257.08 $685.11 Total Dep
Gas & Oil Sales: Purvis Bros:  $6,758.91 Credit
Expenses Paid in April
Clksvl Tire (Ford Taurus) $501.59 Interest Year To Date: $47.85
Verizon $163.33 Expenses for May
Meck Elec (149.19 + 45.85 + 65.95) 260.99 Meck Elec (63.49 + 44.53 + 93.56) $201.58
LawnSharks (Hangar C/gravel) $1,500.00 Verizon $163.71 pd. 5-2-2017
ACE – Hangar C $130.97 Town of Clarksville (water) $63.17 Bill not received
Talbert (Hangar C) $2,802.56 Signs & Designs $1,070.00
NAPA (Ford Taurus) $244.32 Talbert (Hangar C) $668.68
Town of Clarksville (water) $63.17 4/10/2017 B&B Consultants, Inc. (water) $268.00
Bracey Fence (downpayment, to be reimbursed $15,000.00 4/25/17;not cashed VRA – loan $13,666.63
Total: $20,666.93 AutoOwners Ins (bal) $196.00
Billings Lawn Care (2 cuts) $550.00
LawnSharks (bulldozing) $1,500.00
Meck Cty Zoning Admin $300.00
Austin Elec (AWOS Insp 3/2) $1,100.00
Total: $19,747.77

April 2017 Meeting Minutes

Lake Country Airport Commission

April 11, 2017

 Minutes

The Lake Country Airport Commission met on April 11, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0830 hours.

Commissioners Present:                        Commissioners Absent:                         Others Present:

Mike Denton                Glenn Burney               Lou Zarelli       Gregg Gordon              Nola Adler

Dave Williams             Jane Lipscomb             Doug Davis

Steve Rozek

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the March 14, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  Steve Rozek made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and authorize paying the outstanding bills for the month.  Unanimous vote to approve.

New Business: 

Mike Denton noted that he was having to resubmit the budget to Wayne Carter due to questions Wayne had regarding fuel sales and hangar rental; numbers which are much larger at Mecklenburg-Brunswick Airport.

Old Business: 

 

Runway Rehabilitation:

Mike Denton reported that he had received the checks for the line-of-credit account.  He will begin using these checks to pay all of the expenses related to the runway rehab project.

Security:

Bracey Fence Co. updated their bid to include an electric operator for the gate into the old hangar area.  The new total for this project is $33,250.

Hangar C Repairs:

The new roof has been installed and there are a few pieces of trim left to install.

Stormwater Permit:

Glenn Burney reported that the first quarterly visual Stormwater inspection was completed on 3/31/2017.  In addition, water samples for the first 6-months of the year were collected and taken to B&B for analysis.

Weed Control:

Scott Ramsey with Lawn Sharks was beginning work on the day of this meeting to bulldoze and bush-hog around the toe of the runway slope to clear the boulders and other material that has sloughed off of the runway slopes so maintenance and emergency vehicles can have access all the way around the base of the runway slopes.  Without this access the contractor will have a difficult time effectively applying herbicide to the runway slopes.

Fueling System: 

An inspection of the fueling system was completed by APEX on 4/5/2017.  The only issues noted were that the tank filler cap needs to be painted blue and minor tightening of the paperwork is needed.  Also, Mike Denton needs to complete an on-line tutorial.

The meeting was adjourned at 0912 hours.

Minutes drafted and submitted by:  Glenn Burney

 

____________________________                    _______________________________

Mike Denton, Chairman                                    Glenn Burney, Secretary

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  April 2017
Checking Money Market
Closing balance last month: $3,961.44 $48,844.76
Transfers $3,995.00 -$3,995.00
Expenses this month: -$7,494.82
Deposits $100.00 3/1/2017 Rent
Deposits: $2,177.00 $100.00 3/1/2017 Rent
$1,877.00 3/14/2017 Title
Interest: $12.21 $100.00 3/31/2017 Rent
$2,177.00 Deposits
Closing balance this month: $461.62 $47,038.97 $12.21 Plus Interest
$2,189.21 Total Dep
Gas & Oil Sales: Purvis Bros:  $6107.03 Credit
Expenses Paid in March
Clks Tire (Ford Insp & repairs) $211.54 Interest Year To Date: $37.74
Verizon $163.20 Expenses for April
Meck Elec (71.85 + 47.80 + 177.01) $296.56 Meck Elec (149.19 + 45.85 + 65.95) 260.99
NAPA (Sway Link Bar – Ford) 73.97 Verizon $163.33 pd. 4-11-2017
B&B Cons – Fence Marking $1,000.00 Town of Clarksville (water) $63.17 pd. 4-10-2017
Talbert (Hangar C) $523.48 LawnSharks (Hangar C/gravel) $1,500.00
AutoOwners Ins – Cars $1,389.94 3/17/2017 ACE – Hangar C $130.97
Chamber of Commerce $100.00 3/17/2017 Talbert (Hangar C) $2,802.56
Town of Clarksville (water) $63.17 NAPA (Ford Taurus) $244.32
Total: $3,821.86 Clksvl Tire (Ford Taurus) $501.59
Total: $5,666.93

March 2017 Meeting Minutes

Lake Country Airport Commission

March 14, 2017

Minutes

The Lake Country Airport Commission met on March 14, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0836 hours.

Commissioners Present:                                   Commissioners Absent:                                   Others Present:

Mike Denton                Glenn Burney              Lou Zarelli       Gregg Gordon              Nola Adler

Dave Williams             Jane Lipscomb             Steve Rozek     Doug Davis

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the February 14, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  Glenn Burney made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and authorize paying the outstanding bills for the month.  Unanimous vote to approve.

New Business: 

A meeting was held at the airport with both Talbert & Bright and VDOAV personnel on February 27, 2017 to review and discuss the 6-yr capital improvement plan.

Mike Denton noted that a check in the amount of $1877 had been received from Jonathan Greene as a refund for a title search which was paid for but never completed when the Commission bought the airport property.  This was discovered by the Commission’s current council Tom Lipscomb.  Tom recommended obtaining title insurance as the best measure to ensure the Commission does not encounter a title problem in the future.  Glenn Burney made a motion, seconded by Dave Williams to authorize Tom Lipscomb to proceed with the process of obtaining title insurance for the Commission.  Unanimous vote to approve.

Old Business: 

 Runway Rehabilitation:

Mike Denton reviewed an invoice from Talbert & Bright for the assumption of risk, preliminary engineering and bidding for the runway project in the amount of $18,870.90.  This scope of work does not address the stump field along the east side of the runway nor the crumbling pavement in the ramp or hangar access areas.  Mike requested an informal meeting with a local DEQ field inspector to get his opinion about clearing the stump field at the same time the runway project was in progress.  The inspector did not see an issue with doing this and recommended that this scope of work be included in the same permit as the runway shortening and safety zone widening work.  Talbert & Bright bid just under $8,000 additional to add the stump field and hangar/ramp pavement areas to the overall scope of work.  Jane Lipscomb made a motion, seconded by Dave Williams to increase Talbert & Bright’s scope of work to include these two additional areas at a cost of just under $8000.  Unanimous vote to approve.

Security:

Mike Denton has continued to work with Bracey Fence company and the B&B surveyors in preparation of starting the fencing project.  Mike is looking into adding an electric operator for the main road gate to this project rather than coming back later to add an operator.  Mike learned from the Bracey Fence rep that modern electric operators are very versatile including radio operation by emergency vehicles.  Bracey Fence recently reduced the price on this project and Mike is trying to understand what caused them to take this action.

Hangar C Repairs:

All the new roof trusses have been installed.  The roof sheeting should be installed within the next two weeks.

Stormwater Permit:

Glenn Burney reported that no quarterly observation has yet been completed for the 1st quarter due to the lack of qualifying rain events and the availability of personnel.

Weed Control:

Scott Ramsey bid $1500 to take a dozer around the toe of the runway slope to clear the boulders and other material that has sloughed off of the runway slopes so maintenance and emergency vehicles could have access all the way around the base of the runway slopes.  The VDOAV did not seem interested in funding this project because they believe all of this will be taken care of during the runway shortening project.  Without this access the contractor will have a difficult time effectively applying herbicide to the runway slopes.

The meeting was adjourned at 0934 hours.

Minutes drafted and submitted by:  Glenn Burney

____________________________                _______________________________

Mike Denton, Chairman                                              Glenn Burney, Secretary

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  March 2017 – Updated
Checking Money Market
Closing balance last month: $164.25 $51,819.15
Transfers $5,341.00 -$5,341.00
Deposits $100.00 2/1/2017 Rent
Expenses this month: -$1,543.81   $275.00 2/1/2017 Rent
$200.00 2/7/2017 Rent
Deposits: $2,355.00 $5.00 2/6/2017 Ins. Rebate
$275.00 2/28/2017 Rent
Interest: $11.61 $1,500.00 2/28/2017 Olds
$2,355.00 Deposits
Closing balance this month: $3,961.44 $48,844.76 $11.61 Plus Interest
$2,366.61 Total Dep
Gas & Oil Sales:  Purvis Bros:  $5642.65 Credit
Expenses Paid in February  
LawnSharks (snow, 1/11) $850.00   Interest Year To Date: $25.53
Verizon $163.20   Expenses for March
Meck Elec (197.44 + 52.33 + 76.74) $326.51   Meck Elec (71.85 + 47.80 + 177.01) $296.56
NAPA (battery, Ford) $110.99   Verizon $163.20 pd. 3-6-2017
ACE HW $29.94   Town of Clarksville (water) $63.17 No Bill Yet
Watkins Ins, Gen’l Liability* $3,736.00   Clks Tire (Ford Insp & repairs) $211.54
Town of Clarksville (water) $63.17   NAPA (Sway Link Bar – Ford) 73.97
Total: $5,279.81 Talbert (Hangar C) $523.48
*pd. 2-14-2017; Not cleared B&B Cons – Fence Marking $1,000.00
AutoOwners Ins $1,389.94 RX’d after mtg
Clarksville Chamber of Commerce (renewal) $100.00 RX’d after mtg
Total:  $3,821.86  

 

February 2017 Meeting Minutes

Lake Country Airport Commission

February 14, 2017

Minutes

The Lake Country Airport Commission met on February 14, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0835 hours.

Commissioners Present:                                    Commissioners Absent:             Others Present:

Mike Denton                Glenn Burney                           Lou Zarelli

Dave Williams             Steve Rozek                             Jane Lipscomb

Gregg Gordon                                                              Doug Davis

 Gregg Gordon made a motion, seconded by Dave Williams to approve the January 10, 2017 meeting minutes.  Unanimous vote to approve.

The attached treasurer’s report was reviewed and discussed.  Steve Rozek made a motion, seconded by Gregg Gordon to approve the treasurer’s report and authorize paying the outstanding bills for the month.  Unanimous vote to approve.

New Business: 

There will be a meeting at the airport with personnel from both Talbert & Bright and VDOAV on February 27, 2017 to review and discuss the 6-yr capital improvement plan.  Mike Denton requested that all Commissioners try to attend if possible.

Mike Denton reviewed the need for the airport signage to be replaced.  This is needed to correct information on the current signs and due to deterioration of the old signs.  The total cost for the sign in the hangar area and the sign at the brick building was quoted a $930.  Steve Rozek made a motion, seconded by Dave Williams to move forward with replacing the signs at a cost of $930.  Unanimous vote to approve.

Old Business: 

Runway Rehabilitation:

Mike Denton suggested that during the runway shortening project that some of the excess fill dirt be added to the sides of the remaining runway to provide a base for future widening.  He noted that nearly every airport in the state now is at least 60 feet wide.  He also noted that our narrow 50-foot runway width is more of an issue for larger and higher performance aircraft than is the length.

Insurance: 

The Commission elected to decline terrorism and war coverage for 2017.

Fueling System: 

The Commission elected to continue the warranty coverage with Lenny Campbell on the card reader system for 2017.

Security:

Mike Denton reviewed a grant agreement that had been received from VDOAV for the fencing project, which was in the amount of $36,303.30.  The local contribution to this project would be $4,000.  Steve Rozek made a motion, seconded by Gregg Gordon to accept the grant agreement and proceed with the fencing project.  Unanimous vote to proceed.

Hangar C Repairs:

Windy weather has impeded progress on the repairs.  As of this meeting all the roof aluminum had been removed along with approximately two-thirds of the old trusses.  Mike Denton stated that work is proceeding and they expect to install the new trusses within the next two weeks.

Stormwater Permit:

The second 6-month DMR for 2016 that was due by January 10, 2017 was not submitted on time.  This oversight may result in a Notice of Violation and possibly a site inspection by the DEQ.  In addition, there was no quarterly visual Stormwater observation completed for the 3rd quarter of 2016 due to the lack of rainfall events and availability of personnel to collect samples when rainfall did occur.

The meeting was adjourned at 0941 hours.

Minutes drafted and submitted by:  Glenn Burney

 

____________________________                    _______________________________

Mike Denton, Chairman                                    Glenn Burney, Secretary

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT  
 
LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  February 2017 – UPDATED
Checking Money Market
Closing balance last month: $184.87 $60,610.23
Transfers $9,580.00 -$9,580.00
Deposits $275.00 1/3/2017 Rent
Expenses this month: -$9,600.62   $200.00 1/10/2017 Rent
$300.00 1/17/2047 Rent
Deposits: $788.92 $775.00 Deposits
$13.92 Plus Interest
Interest:   $788.92 Total Dep
Closing balance this month: $164.25 $51,819.15
Gas & Oil Sales:  see right Purvis Bros:  $4498.41 Credit
Expenses Paid in January  
Meck Elec (53.54 + 188.18 + 98.04) $339.76   Interest Year To Date: $13.92
Verizon $163.50   Expenses for February
Auto-Owners Ins-Property $2,729.00 Meck Elec (197.44 + 52.33 + 76.74) $326.51
Austin Electric (AWOS Insp) $1,000.00 Verizon $163.20 pd. 2-4-2017
Creedle, Jones & Alga – audit $3,800.00 Town of Clarksville (water) $63.17 pd. 2-4-2017
Puryear Electric (RR lites) $1,250.00   LawnSharks (snow, 1/11) $850.00
Auto-Owners Ins-Cars $298.56 NAPA (battery, Ford) $110.99
Total: $9,580.82 ACE HW $29.94
Watkins Ins, Gen’l Liability $3,736.00 pd. 2-14-2017
Ck 1640, 19.74, cleared 1/4 Total:  $5,279.81

 

January 2017 Meeting Minutes

                                                      Lake Country Airport Commission

                                                                      10 January 2017

Minutes

The Lake Country Airport Commission met on January 10, 2017 at the airport terminal building for a scheduled monthly meeting. A quorum was present and the meeting was called to order by Chairman Mike Denton at 0835 hours.

Commissioners Present                                    Commissioners Absent                      Others Present

Mike Denton               Gregg Gordon              Glenn Burney                                     Nola Adler

David Williams           Lou Zarelli                   Jane Lipscomb

Steve Rozek                                                     Doug Davis

Lou Zarelli made a motion, seconded by Gregg Gordon to approve the December meeting minutes.

Unanimous vote to approve.

The Treasurer’s report was presented by Nola Adler. Steve Rozek made a motion, seconded by Dave Williams to approve the Treasurer’s report and pay the outstanding bills. Unanimous vote to approve.

Old /New Business

It was agreed by all to go ahead and accept the airport buildings full values and pay the current premium but to also get an explanation for several items on the invoice.

We had a “snow event” starting Friday night (1/6) and lasting through Saturday. Scott Ramsey of Lawn Sharks Property Maintenance plowed the runway, parking ramp, terminal building and put down salt where needed in pedestrian areas.

The Resolution to Incur Debt for LCAC to obtain a line of Credit from Benchmark Bank was presented by Mike Denton. This was the same Resolution that has been presented to Boydton and Mecklenburg County. Gregg Gordon made a motion, seconded by David Williams to approve and accept the Resolution. Unanimous vote to approve.

Mike Denton updated the Commission on the progress of the Virginia Department of Aviation Security Fencing project and informed that the project is ready to submit to Airport IQ for a DOAV Grant.

The meeting was adjourned at 0930 hours

Minutes drafted and submitted by:  Mike Denton

Mike Denton, Chair                                                          Glenn Burney, Secretary

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  January 2017
Checking Money Market
Closing balance last month: $163.98 $68,435.08
Transfers $10,516.00 -$10,516.00
Deposits $100.00 12/1/2016 Rent
Expenses this month: -$10,495.01   $275.00 12/1/2016 Rent
$200.00 12/13/2016 Rent
Deposits: $2,675.00 $1,000.00 12/13/2016 Donation
$1,000.00 12/13/2016 EDI Pym – RR Lites)
Interest: $16.15 $100.00 12/30/2016 Rent
$2,675.00 Deposits
Closing balance this month: $184.97 $60,610.23 $16.15 Plus Interest
$2,691.15 Total Dep
Gas & Oil Sales:  see right Purvis Bros:  $3964.04 Credit
Expenses Paid in December  
Meck Elec (86.32 + 43.89 + 103.792.92 + 48.25 + 105.814) $246.98   Interest Year To Date: $189.02
Verizon $143.56   Expenses for January
B&B Consultants (Water Analysis/Oct) $268.00 Meck Elec (53.54 + 188.18 + 98.04) $339.76
Talbert Building Supply (Hangar C roof joists) $2,973.67 Verizon $163.50 pd. 1-10
GBS Fire Suppression $19.74 **Didn’t clear yet Auto-Owners Ins-Property $2,729.00
ACE HW – plumbing supplies $23.97   Austin Electric (AWOS Insp) $1,000.00
LawnSharks (Hanger C work) $6,545.85 Creedle, Jones & Alga – audit $3,800.00
Mike Denton (DMV Reimb) $50.75 Puryear Electric (RR lites) $1,250.00 pd. 1-17
Lorene Bld Supply (Hang. C) $172.74 Auto-Owners Ins-Cars $298.56
Twn 0 Clskvll-water $69.49 Total $9,580.82
Total: $10,514.75

 

December 2016 Meeting Minutes

Lake Country Airport Commission

December 13, 2016

Minutes

The Lake Country Airport Commission met on December 13, 2016 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0840 hours following a brief tour outside to observe the proposed fence routing.

Commissioners Present:                                    Commissioners Absent:             Others Present:

Mike Denton                Glenn Burney                           Lou Zarelli                               Nola Adler

Doug Davis                  Dave Williams                         Steve Rozek

Jane Lipscomb                                                             Gregg Gordon

 Jane Lipscomb made a motion, seconded by Doug Davis to approve the November 1, 2016 meeting minutes.  Unanimous vote to approve.

The attached treasurer’s report was reviewed and discussed.  Dave Williams made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and pay the outstanding bills for the month.  Unanimous vote to approve.

New Business: 

A fire safety inspection was conducted at the direction of Auto Owners, the insurance carrier.  Mike Denton noted that they recommended adding more fire extinguishers throughout the facility.  They also said the hangar replacement value is understated.  The Commission should expect a modest increase in the premiums at the next renewal.

Mike Denton reported that the Commission now owns a 2005 Chevrolet Malibu that was donated by the County.  The car has 75,000 miles and seems to be in quite good shape overall.  In addition to this car a 2003 Ford Taurus wagon is also being donated to the Commission.  With the addition of these newer courtesy cars Mike recommends selling the 1984 Oldsmobile Cutlass and depositing the proceeds into the Commission account.

Old Business: 

Runway Rehabilitation:

Mike Denton will be attending a meeting of the Boydton Town Council on December 13 to further explain the need for them to provide a moral obligation for the Benchmark line of credit.  They have addressed this issue before but have not made a final decision.  Mike Denton said that a yes or no answer must be obtained at this meeting.

Mike Denton is working with the Commission’s attorney Tom Lipscomb to develop a Memo of Understanding (MOU) as requested by Wayne Carter, who says it is needed for the line of credit.

Vegetation Control Program: 

Weed Control will be performing the vegetation control in 2017.  They require an access road around the entire runway.  Mike Denton walked the perimeter of the runway and determined that both bush-hogging and bulldozing will be required to establish the needed access.  Scott Ramsey with Lawn Sharks provided a bid of $1,500 to perform this work, which should be eligible for an 80/20 cost share.  Jane Lipscomb made a motion, seconded by Dave Williams to proceed with the access road clearing project at a cost of $1,500.

Runway Lighting: 

All runway lights are currently working.  Dave Puryear corrected multiple wiring problems to get all lights working.  The photocells will be replaced in an attempt to better synchronize the timing of the two light circuits.  The total cost of the light repair project was approximately $1,200.

Security:

At the time of this meeting Bracey Fence company had staked off the routing for the new chain link fence.  Bracey Fence was the only bid obtained but the VDOAV was OK with this since in their experience fencing bids are difficult to obtain and Bracey Fence has a good reputation for being competitive.  The fence needs to be a minimum of 25 feet away from the edge of Highway 15 to avoid highway easement restrictions.  B&B Consultants will complete the required survey work for $1,500.  The final specification sheets are expected from Bracey Fence in the near future.  The entire project is expected to cost approximately $40,000, which is eligible for a 90/10 cost share.  Jane Lipscomb made a motion, seconded by Doug Davis to proceed with the fencing project on a 90/10 cost share basis with the VDOAV.

Hangar C Repairs:

The old partial concrete floor has been broken up and removed and a new full concrete slab was poured.  The next step is to remove the entire roof salvaging the roof panels if possible.  It will be after the first of the year before this step is performed.

The meeting was adjourned at 1011 hours.

Minutes drafted and submitted by:  Glenn Burney

Mike Denton, Chairman                                    Glenn Burney, Secretary

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  December 2016 (Updated)
Checking Money Market
Closing balance last month: $289.92 $82,391.70
Transfers $14,650.00 -$14,650.00
Expenses this month: -$14,775.94
Deposits $100.00 11/1/2016
Deposits: $675.00 $200.00 11/1/2016 Rent
$100.00 11/14/2016 Donation
Interest: $18.38 $275.00 10/4/2016 Rent
$675.00 Deposits
Closing balance this month: $163.98 $68,435.08 $18.38 Plus Interest
$693.38 Total Dep
Gas & Oil Sales:  see right Purvis Bros:   $3410.83 Credit
Expenses Paid in November
Meck Elec (86.32 + 43.89 + 103.74) $233.95 Interest Year To Date:
Verizon $123.56 Expenses for December
Billing Lawn Care (2 cuts) $550.00 Pd 11-21 Meck Elec (92.92 + 48.25 + 105.81) $246.98
VRA (Loan Payment) $13,666.62 Verizon $143.56 pd. 12-10
Purvis Bros. (Filter & Gasket, annual fuel maintenance) $133.16 B&B Consultants (Water Analysis/Oct) $268.00
ACE Hardware (lights for runway) $42.97 Talbert Building Supply (Hangar C roof joists) $2,973.67
NAPA (Funnel & Gas Can) $25.68 GBS Fire Suppression $19.74
Total: $14,775.94 ACE HW – plumbing supplies $23.97
LawnSharks (Hanger C work) $6,545.80
Mike Denton (DMV Reimb) $50.75
Lorene Bld Supply (Hang. C) $172.74
Total $10,445.21

 

November 2016 Meeting Minutes

Lake Country Airport Commission

November 1, 2016 – Minutes

The Lake Country Airport Commission met on November 1, 2016 at the airport brick building for a scheduled monthly meeting.  The meeting was held one week early due to election day falling on the normal meeting day.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0835 hours.

Commissioners Present:                                               Commissioners Absent:                       Others Present:

Mike Denton                Glenn Burney                          Lou Zarelli                               Nola Adler

Gregg Gordon              Steve Rozek                             Doug Davis

Jane Lipscomb             Dave Williams

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the October 11, 2016 meeting minutes.  Unanimous vote to approve.

The DRAFT treasurer’s report was reviewed.  Since the meeting was held one week early the information to finalize the treasurer’s report was not available.  Steve Rozek made a motion, seconded by Jane Lipscomb to pay the outstanding bills for the month.  Unanimous vote to approve.

Mike Denton noted that a donation had been received from the Clarksville Artisans Guild.  This organization uses the brick building for their organization’s periodic meetings.

1604 gallons of fuel had been received.  The entire cost of this fuel was covered by the credit that we still had with Purvis.

New Business: 

Water Service:

The Town of Clarksville Utilities Committee decided that the water to the brick building would be billed every other month at out-of-town commercial rates.  The Town will discount the bill by 80% based on the fact that LCAC utilizes 80% of the building and Buggs Island Dock Service utilizes the other 20%.

Old Business: 

 Runway Rehabilitation:

The county Board of Supervisors approved the finance committee’s recommendation to provide a moral obligation for a line of credit from Benchmark Community Bank.  Boydton is expected to approve the moral obligation at their next council meeting.  Clarksville is expected to discuss the moral obligation at their next monthly meeting or at a called meeting.

Vegetation Control Program: 

The program for 2017 needs to be entered into Airport IQ, which has recently been changed.  Mike is working with VDOAV personnel to learn the new system and make the necessary entries.

Runway Lighting: 

A lighting repair program is in progress.  There are four lights that won’t work at all.  Mike Denton stated that the current priority is to better synchronize the two lighting circuits so they both operate at approximately the same time.  This will require replacing the photocells at a cost of $1250.

Security:

Mike Denton reviewed a quote from Bracey Fence Co. to run fencing from the hangars, along Route 15, attach to the brick building on both sides, and then continue along Route 15 to the SPCA line.  The quote was $38,000 for galvanized wire and $41,000 for vinyl coated wire.  These quotes included a manually operated gate at the entrance to the hangar area, which could be converted to an electric operator in the future if desired.  Mike plans to obtain two more competitive bids before making a final recommendation.

Hangar C Repairs:

The new roof trusses will be delivered on November 7.  The full scope of work includes breaking up and removing the current partial concrete floor and pouring a new full slab floor, move the front wall out by two feet, repair the siding where damaged, and replace the roof completely.  This project is a partnership between the airport, Rick and Nola Adler, Audubon Associates, and Buggs Island Dock Service.

SWPPP: 

The second 6-month stormwater run-off samples were collected on October 7.  The TSS in this sample was 7 compared to 141 for the previous sample collected.  The limit is 100.  A broken drain that enters the catch basin was plugged and washed stone was added to exposed clay areas in the parking lot to reduce the amount of sediment flowing to the drain during the time between when these two samples were collected.  It appears these measures have been effective in reducing the TSS to acceptable levels.

The meeting was adjourned at 0936 hours.

Minutes drafted and submitted by:  Glenn Burney

FINAL Treasurer’s Report:

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  October 2016 – FINAL
Checking Money Market
Closing balance last month: $322.91 $82,695.72
Transfers $800.00 -$800.00
Expenses this month: -$833.09 (Note, Hangar B Rent RX’d 9/30)
Deposits: $475.00
Deposits $200.00 10/13/2016 Rent
Interest: $20.98 $275.00 10/4/2016 Rent
$475.00 Deposits
Closing balance this month: $289.82 $82,391.70 $20.98 Plus Interest
$495.98 Total Dep
Gas & Oil Sales:  see right Purvis Bros:   $8364.76 Credit (LAST MONTH)
Expenses Paid in October NOTE: 1604 gallons delivered 10/11/2016; bill for $7336.54 to be deducted.  Cost:  $4.573/gal.
Meck Elec (81.41 + 40.35 + 175.50) $297.26 Interest Year To Date: $154.49
Verizon $163.83 Expenses for November
Billing Lawn Care (1 cut) $275.00 Meck Elec (86.32 + 43.89 + 103.74) $233.95
AirNav (web renewal) $57.00 Verizon $123.56 pd. 11-6
Stand Still Designs (web, post minutes last month) $40.00 ACE Hardware (lights for runway) $42.97
Total $833.09 NAPA (Funnel & Gas Can) $25.68
VRA (Loan Payment) $13,666.62
Purvis Bros. (Filter & Gasket, annual fuel maintenance) $133.16
Total $14,225.94

 

October 2016 Meeting Minutes

Lake Country Airport Commission

October 11, 2016 – Minutes

The Lake Country Airport Commission met on October 11, 2016 in the Goode Building in Boydton for a scheduled monthly meeting and to attend a county finance committee meeting.  A quorum was present and the scheduled monthly meeting was called to order by Chairman Mike Denton at approximately 0900 hours following attendance at the county finance committee meeting

Commissioners Present:                                               Commissioners Absent:                       Others Present:

Mike Denton                Glenn Burney                          Lou Zarelli

Gregg Gordon              Steve Rozek                             Doug Davis

Jane Lipscomb                                                             Dave Williams

 At the county finance committee meeting Gregg Gordon explained that the LCAC was in need of a moral obligation from the county prior to obtaining a line of credit from Benchmark Community Bank.  The line of credit would be used to proceed with the detailed engineering for the runway shortening and rehabilitation.  Mike Denton elaborated upon the Department of Avaiation’s point system regarding projects and how a localities initiative to start a project on their own prior to VDOAV funding earns the project more points.  After a brief discussion the finance committee voted to present the idea of a moral obligation to the Board of Supervisors and recommend the Board approve it.  At this point the LCAC members (other than Gregg Gordon who is also a member of the finance committee) departed the finance committee meeting and conducted the business of the scheduled monthly meeting.

 Jane Lipscomb made a motion, seconded by Steve Rozek to approve the September 13, 2016 meeting minutes.  Unanimous vote to approve.

The attached treasurer’s report was sent to all Commission members for their review prior to the meeting.  Without the treasurer in attendance no detailed review of the report was conducted.  Steve Rozek made a motion, seconded by Jane Lipscomb to pay the outstanding bills for the month.  Unanimous vote to approve.

Old Business: 

Runway Rehabilitation: 

Jane Lipscomb made a motion, seconded by Steve Rozek, to accept Talbert & Bright as our airport engineer through August 12, 2017.  Unanimous vote to approve.

LCAC Web Site: 

Mike Denton reviewed a list of upgrades to the web site that had been provided by Michael Jancart.  Each task was priced separately.  Jane Lipscomb made a motion, seconded by Steve Rozek, to move forward with upgrading our web site.  Unanimous vote to approve.

Steve Rozek made a motion, seconded by Jane Lipscomb, to renew our access to the AirNav web site for another year. 

 The meeting was adjourned at 0910 hours.

Minutes drafted and submitted by:  Glenn Burney

 

Treasurer’s Report

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  September 2016-FINAL
Checking Money Market
Closing balance last month: $315.37 $70,625.19
Transfers $1,350.00 -$1,350.00
Expenses this month: -$1,342.46 Deposits $100.00 9/1/2016 Rent
$275.00 9/1/2016 Rent
Deposits: $13,400.62 $200.00 9/7/2016 Rent
$12,725.62 9/6/2016 Ins/Hang-C
Interest: $19.91 $100.00 9/30/2016 Rent
$13,400.62 Deposits
Closing balance this month: $322.91 $82,695.72 $19.91 Plus Interest
$13,420.53 Total Dep
Gas & Oil Sales:  see right Purvis Bros:   $8364.76 Credit
Expenses Paid in September NOTE: 1605 gallons delivered 10/11/2016
Meck Elec (82.28 + 40.63 + 230.03) $352.94 Interest To Date:
Verizon $164.52 Expenses for October
Billing Lawn Care (3 cuts) $825.00 Meck Elec (81.41 + 40.35 + 175.50) $297.26
Total $1,342.46 Verizon $163.83 Pd. 10-5
Billing Lawn Care (1 cut) $275.00
AirNav (web renewal) $57.00
Stand Still Designs (web, post minutes last month) $40.00
Total $833.09