October 2017 Meeting Minutes

Lake Country Airport Commission

October 10, 2017

Minutes

The Lake Country Airport Commission met on Tuesday October 10, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0835 hours.

Commissioners Present:                        Commissioners Absent:                         Others Present:

Mike Denton                Glenn Burney               Lou Zarelli                                           Nola Adler

Dave Williams             Jane Lipscomb             Doug Davis

Steve Rozek                                                     Gregg Gordon

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the September 12, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  She noted that the annual allocation of funds from the County had still not been received despite more two requests having already been submitted for the funds.  Jane Lipscomb made a motion, seconded by Steve Rozek to approve the treasurer’s report and authorize paying the outstanding routine bills for the month.  Unanimous vote to approve.

New Business: 

Old Business: 

Runway Rehab:

Mike Denton recently had a conference call with Talbert & Bright and VDOAV personnel where the idea of breaking the $2.5 million runway project up into smaller pieces was discussed.  The VDOAV was not in favor of this approach as they believe it would result in a higher overall cost for the project.

Obstruction Removal:

Mike Denton asked Neal Oberholtzer with the Department of Forestry to look at the area on the south side of the runway prior to proceeding with any clearing activities.  He determined that the area consists of 27 acres of marketable timber.  Mike has solicited bids from several local timber cutters to cut this area.  After clear cutting the area would be replanted in pines except for the area closest to the runway, which will remain cleared to control the obstructions.

Fuel System:

Mike Denton reported that Purvis Brothers had offered to pay $800 toward the upgrade of the Fuel Master system software in exchange for a 2-year commitment to remain with the Phillips 66 product supplied by Purvis.  Steve Rozek made a motion, seconded by Dave Williams, to accept the Purvis Brothers offer.  Unanimous vote to approve.

Hangars:

The door replacement and overall refurbishment of Hangar C is nearly completed.

Hangar A is currently empty and is ready for the next tenant.

Security Fence:

The security fence project is complete except for the setting up the remote controls for the gate operator along with establishing procedures for ingress by emergency response vehicles and personnel.

SWPPP:

Mike Denton reported that while is was bush-hogging the 10 acre cleared area that he discovered a new erosion ditch running diagonally across the area.  Glenn Burney made a motion, seconded by Dave Williams to hire a contractor to fill, compact, seed and straw the eroded area.  Unanimous vote to approve.

Jane Lipscomb made a motion, seconded by Steve Rozek to adjourn the meeting at approximately 0930 hours.  Unanimous vote to approve.

Minutes drafted and submitted by:  Glenn Burney

____________________________                    _______________________________

Mike Denton, Chairman                                    Glenn Burney, Secretary

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  October 2017
Checking Money Market
Closing balance last month: $309.42 $26,135.34
Deposits $275.00 9/1/2017 Rent, Bld
Transfers $6,350.00 -$6,350.00 $100.00 9/1/2017 Rent, B
$100.00 9/12/2017 Rent, D
Expenses this month: -$6,376.60 $100.00 9/29/2017 Rent, B
$575.00 Deposits
Deposits: $575.00 $5.02 Plus Interest
$580.02 Total Dep
Interest: $5.02
Closing balance this month: $282.82 $20,365.36
Gas & Oil Sales: Purvis Bros:  $6,743.07 Credit
Expenses Paid in August
Verizon $164.48 Interest Year To Date: $69.69
Signs & Designs (Parking) $25.00 Expenses for September
Meck Elec (174.15 + 40.33 + 55.09) $269.57 Meck Elec (132.41 + 42.84 + 56.29) $231.54
Lewis Metal Works (Hangar C) $195.32 Verizon $164.48
Austin Electric, AWOS 7/31 $1,100.00 Buggs Isl Dock Svc – Hangar C $7,481.63
Billings Lawn Care (2 cuts) $550.00 Talbert Bldg Sply – Hangar C $18.50
Magi-PC (Airport PC) $75.00 Felton Bros – Concrete Hang C $237.45
Talbert Bldg Sply- Hangar C $74.53 Billings Lawn Care (2 cuts) $550.00
ACE (Hangar C, 100.97; RR Lites, 29.97; Maint, 265.93) $396.87 Clarksville Auto Supply-gas cap/Chevy $18.48
Puryear Electric – Fence $372.15 Total: $8,702.08
FuelMaster/SynTech – BIN Upgrade (fuel system) $1,151.00
Benchmark – LOC Interest $850.20 9-7/Mike
VOAC (added after mtg) $25.00 9-12/Mike
Felton Bros – Concrete Hang C $517.02 9-16/Mike
Benchmark, new checks $66.77 9-11
Total: $5,832.91

September 2017 Meeting Minutes

Lake Country Airport Commission

September 12, 2017

Minutes

The Lake Country Airport Commission met on Tuesday September 12, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0837 hours.

Commissioners Present:                                   Commissioners Absent:                                   Others Present:

Mike Denton                Glenn Burney              Lou Zarelli                                           Nola Adler

Dave Williams             Jane Lipscomb             Doug Davis

Steve Rozek                 Gregg Gordon

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the August 8, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  Steve Rozek made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and authorize paying the outstanding routine bills for the month.  Unanimous vote to approve.

Nola Adler noted that the Commission had still not received the annual allocation of funds from the county for the new fiscal year that began on July 1 despite the funds having been requested twice.

New Business: 

VDOAV Audits:

Mike Denton reported that the VDOAV is auditing all airports due to $4.2 million that was misappropriated at Newport News – Williamsburg International (PHF) Airport.  The W63 audit was recently completed with no major issues other than a recommendation to tighten up accounting practices associated with projects and to maintain all project accounting in QuickBooks.

Obstruction Removal:

Mike Denton noted that the logging contractor that will be thinning the trees on Linwood Holt’s property adjacent to the airport had been approached about clear cutting approximately 10 acres of airport property on the south side of the runway.  The contractor would perform the clearing at no cost in exchange for the timber (which has minimal value).  Clearing this area would eliminate the obstructions for many years.  A spraying program could be used after the cleaning was completed to prevent tree growth from returning.

Old Business: 

Runway Rehab:

Mike Denton recently attended the annual Virginia aviation conference and basically heard from the VDOAV that W63 will never get $2.5 million for the runway rehab project.  Mike recommended a strategy of breaking the project down into a series of smaller projects that could be funded over several years.  Mike will be joining the Virginia Airport Operators Council to work toward generating a legislative effort to revise the airport funding procedures, with the overall goal of fixing the current problem where major airports and reliever airports always have a funding surplus while the smaller airports are chronically underfunded.

Gregg Gordon recommended using the county’s 20% share to pay down the line of credit to help limit the amount of interest that accrues.

Fuel System:

Mike Denton reported that expenses related to a recent upgrade to the Fuel Master system were denied for reimbursement by the VDOAV because parts for this project had arrived before the project number was issued.  Purvis Brothers stepped up and assumed responsibility for the bill since their contractor (Fuel Master) made the error of sending the parts before the project was approved.

Runway Lighting:

Mike Denton reported that he had recently repaired many lights and, as of the time of this meeting, all lights were working.  He has installed a few LED bulbs to see how well they work.  Mike said there was no discernible difference at night between the fixtures with the LED bulbs and the other fixtures.  The Adlers have offered to purchase more LED bulbs for the runway lights if they prove to be reliable.

Hangars:

On Hangar C the new door track has been installed and the last concrete will be poured on Sept 14, 2017.

Hangar A is currently empty and is ready for the next tenant.

Security Fence:

The security fence project is complete except for the setting up the remote controls for the gate operator along with establishing procedures for ingress by emergency response vehicles and personnel.

Jane Lipscomb made a motion, seconded by Steve Rozek to adjourn the meeting at 0938 hours.  Unanimous vote to approve.

Minutes drafted and submitted by:  Glenn Burney

____________________________                _______________________________

Mike Denton, Chairman                                              Glenn Burney, Secretary

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  September 2017 – Updated
Checking Money Market
Closing balance last month: $358.03 $29,393.62
Deposits $275.00 8/1/2017 Rent, Bld
Transfers $3,740.00 -$3,740.00 $100.00 8/1/2017 Rent, A
$100.00 8/8/2017 Rent, D
Expenses this month: -$3,788.61 $475.00 Deposits
$6.72 Plus Interest
Deposits: $475.00 $481.72 Total Dep
Interest: $6.72
Closing balance this month: $309.42 $26,135.34
Gas & Oil Sales: Purvis Bros:  $5,777.45 Credit
Expenses Paid in August
Verizon $165.02 Interest Year To Date: $64.67
Clk Tir & Svc – Taurus $76.32 Expenses for September
Meck Elec (39.85 + 189.27 + 54.32) $279.44 Meck Elec (174.15 + 40.33 + 55.09) $269.57
Town of Clarksville (water) $63.17 Verizon $164.48
Billing Lawn Care (2 cuts) $550.00 Signs & Designs (Parking) $25.00
NAPA – Taurus $8.29 Lewis Metal Works (Hangar C) $195.32
Total: $1,142.24 Austin Electric, AWOS 7/31 $1,100.00
Billings Lawn Care (2 cuts) $550.00
ACE (Hangar C, 100.97; RR Lites, 29.97; Maint, 265.93) $396.87
Magi-PC (Airport PC) $75.00
FuelMaster/SynTech – BIN Upgrade (fuel system) $1,151.00
Talbert Bldg Sply- Hangar C $74.53
Puryear Electric – Fence $372.15
Benchmark – LOC Interest $850.20 9-7/Mike
Benchmark – new checks $66.77 9/11
VOAC (added after mtg) $25.00 9-12/Mike
Felton Bros – Concrete Hang C $517.02 9-16/Mike
Total: $5,832.91

 

August 2017 Meeting Minutes

Lake Country Airport Commission

August 8, 2017

Minutes

The Lake Country Airport Commission met on Tuesday August 8, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0830 hours.

Commissioners Present:                        Commissioners Absent:                         Others Present:

Mike Denton                Glenn Burney               Lou Zarelli       Gregg Gordon              Nola Adler

Dave Williams             Jane Lipscomb             Doug Davis                                          Jeff Tarkington (T&B)

Steve Rozek                                                                                                                 Steve Peterson (T&B)

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the July 11, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  Steve Rozek made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and authorize paying the outstanding routine bills for the month.  Unanimous vote to approve.

Nola Adler noted that the Commission had not yet received the annual allocation of funds from the county for the new fiscal year that began on July 1.

New Business: 

Old Business: 

Runway Rehab:

Mike Denton presented Invoice #5 from Talbert & Bright in the amount of $14,957.00.  Steve Rozek made a motion, seconded by Jane Lipscomb to approve payment of this invoice from the Commission’s line of credit with Benchmark Bank.  Unanimous vote to approve.

Mike Denton stated that the Commission’s request for nearly $2.3 million in State funding for the this project was not funded for 2017.  Jeff Tarkington and Steve Peterson explained the process used to score the various airport projects submitted for funding from all over the Commonwealth.  They noted that there is a surplus of funds in the Air Carrier / Reliever Airports Discretionary Funds but State code does not allow transferring the unused funds from this category to the General Aviation Airports fund, which has a major shortfall in funding.  The Talbert & Bright folks recommended that Mike Denton attend the next meeting of the Virginia Airport Operators’ Council (VAOC).  They believe this to be a good opportunity to lobby for the funding needed to complete the runway rehab.  Jane Lipscomb made a motion, seconded by Steve Rozek to send Mike Denton to the VAOC meeting scheduled for August 15 – 18, 2017.  Unanimous vote to approve.

Since it now appears that it will be 2019 at the earliest to obtain any state funding, Mike Denton will discuss with the VRA the possibility of a bond to fund the rehab project.

Steve Rozek made a motion, seconded by Jane Lipscomb to adjourn the meeting at 0943 hours.  Unanimous vote to approve.

Minutes drafted and submitted by:  Glenn Burney

____________________________                    _______________________________

Mike Denton, Chairman                                    Glenn Burney, Secretary

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  August 2017
Checking Money Market
Closing balance last month: $318.28 $14,312.83
Deposits $275.00 7/5/2017 Rent, Bld
Transfers $7,220.00 -$7,220.00 $5,000.00 7/11/2017 Clrkville
$100.00 7/11/2017 Rent, D
Expenses this month: -$7,180.25 $200.00 7/11/2017 Rent, A
$16,720.96 7/19/2017 DoAV-Reim
Deposits: $22,295.96 $22,295.96 Deposits
$4.83 Plus Interest
Interest: $4.83 $22,300.79 Total Dep
Closing balance this month: $358.03 $29,393.62 DoAV Reim breakdown
$13,500.00 90% first fence pym
$2,344.83 90% Puryear
Gas & Oil Sales: Purvis Bros:  $4,725.02 Credit $15,844.83 subtotal
Expenses Paid in July $876.13 ????
Verizon $163.71 Interest Year To Date: $57.95
Talbert (Hangar C) $122.34 Expenses for August
Meck Elec (57.60 + 41 + 154.35) $252.95 Meck Elec (39.85 + 189.27 + 54.32) $279.44
Weed Control, Inc. $5,180.00 Verizon $165.02 6-Aug
Billing Lawn Care (5 cuts) $1,375.00 Town of Clarksville (water) $63.17 6-Aug
Mecklenburg Sun – Invite to Bid $86.25 Clarksville Tire & Service (Ford Taurus) $76.32
Sue Rozak (reimb for Chamber of Commerce After Hours) $41.00 NAPA Auto Parts (Ford Taurus) $8.29
Puryear Electric (fence) $2,605.37 8-1-17, per Mike Billings Lawn Care (2 cuts) $550.00
Total: $9,826.62 Total: $1,142.24

 

July 2017 Meeting Minutes

Lake Country Airport Commission

July 11, 2017

Minutes

The Lake Country Airport Commission met on July 11, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0845 hours.

Commissioners Present:                        Commissioners Absent:                         Others Present:

Mike Denton                Glenn Burney               Lou Zarelli       Gregg Gordon              Nola Adler

Dave Williams             Jane Lipscomb             Doug Davis

Steve Rozek

 Dave Williams made a motion, seconded by Jane Lipscomb to approve the June 6, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  She noted that 1590 gallons of gas had been purchased at a cost of $4.31/gallon.  The fuel is currently being sold at $4.95/gallon and it was decided to remain at that price for the time being.  Steve Rozek made a motion, seconded by Dave Williams to approve the treasurer’s report and authorize paying the outstanding bills for the month.  Unanimous vote to approve.

It was also noted that Nola Adler will request the annual allocation of funds from the county now that we are into a new fiscal year.

New Business: 

Steve Rozek made a motion, seconded by Glenn Burney to send Mike Denton the State Aviation Conference in Roanoke, which will be held in August.  Unanimous vote to approve.

Glenn Burney made a motion, seconded by Steve Rozek to continue using Talbert & Bright as our airport engineer for another year (until August 12, 2018).  Unanimous vote to approve.

It was noted that Glenn Burney for the Town of Clarksville and Dave Williams for the County are up for reappointment to the Lake Country Airport Commission.

Old Business: 

Security:

Mike Denton reported that the owner of Bracey Fence company had been injured in an accident and, at this time, no estimate was available as to if or when they would complete the installation of the fencing.

Hangar C Repairs:

Most repairs have been completed except for the installation of the new door.

Stormwater Permit:

No storm water observation was completed in the 2nd quarter in accordance with the Stormwater Permit due to no qualifying storm events occurring that met the permit requirements and when personnel were available to make the observation.

The meeting was adjourned at 0920 hours.

Minutes drafted and submitted by:  Glenn Burney

____________________________                    _______________________________

Mike Denton, Chairman                                    Glenn Burney, Secretary

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  July 2017 – Updated 8-1-2017
Checking Money Market
Closing balance last month: $1,827.09 $8,146.70
Deposits $100.00 6/1/2017 Rent, B
Transfers $2,700.00 -$2,700.00 $275.00 6/1/2017 Rent, Bld
$100.00 6/6/2017 Rent, D
Expenses this month: -$4,208.81 $2,945.00 6/12/2017 DoAV-AWOS
$1,200.00 6/15/2017 DoAV-Bushog
Deposits: $8,864.00 $4,144.00 6/20/2017 DoAV-Weed
$100.00 6/30/2017 Rent, B
Interest: $2.13 $8,864.00 Deposits
$2.13 Plus Interest
Closing balance this month: $318.28 $14,312.83 $8,866.13 Total Dep
Gas & Oil Sales: Purvis Bros:  $2516.51 Credit
Expenses Paid in June (1590 gals @ $6.853.38 deducted from credit balance-$4.31/gal)
Verizon $163.71 Interest Year To Date: $53.12
Town of Clarksville (water) $63.17 Expenses for July
Meck Elec (59.67 + 44.07 + 110.75) $214.49 Meck Elec (57.60 + 41 + 154.35) $252.95
CW of VA (liability ins.) $1,500.00 Verizon $163.71
Talbert (Hangar C) $461.26 Talbert (Hangar C) $122.34
Benchmark Comm Bank (LOC int) $166.18 Weed Control, Inc. $5,180.00
Signs & Designs (history posters) $140.00 Mecklenburg Sun – Invite to Bid $86.25
Total: $2,708.81 Billing Lawn Care (5 cuts) $1,375.00
Ck 1689, LawnSharks $1,500.00 Cashed 6/21 Sue Rozak (reimb for Chamber of Commerce After Hours) $41.00
$4,208.81 Puryear Electric (fence) $2,605.37 8-1-17, per Mike
Total: $9,826.62

 

June 2017 Meeting Minutes

MINUTES

LAKE COUNTRY AIRPORT COMMISSION

June 6, 2017

Commissioners present:  Mike Denton, Gregg Gordon, Jane Lipscomb, Steve Rozek and David Williams

Also present:  Nola Adler

Mike Denton called the meeting to order at 8:30 a.m.

Motion was made by Jane Lipscomb and seconded by David Williams to approve the April minutes.  MOTION CARRIED.

Motion was made by Steve Rozek and seconded by Gregg Gordon to accept the treasurer’s report and pay this month’s bills.  MOTION CARRIED.

Manager’s Report:

The Runway Rehabilitation and Safety Area Widening Plan Set, May 2017 was reviewed.  An electronic copy will be sent out to commission members,

Meeting adjourned at 9:37.

                                                                                                                                   

Jane Lipscomb, Recorder                              Mike Denton, President

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  June 2017
Checking Money Market
Closing balance last month: $15,261.69 $27,257.08
Transfers $19,750.00 -$19,750.00
Expenses this month: -$33,184.60 Deposits $100.00 5/1/2017 Rent, B
$275.00 5/1/2017 Rent, Bld
Deposits: $636.48 $161.48 5/2/2017 ???
$100.00 5/9/2017 Rent, D
Interest: $3.14 $636.48 Deposits
$3.14 Plus Interest
Closing balance this month: $1,827.09 $8,146.70 $639.62 Total Dep
Gas & Oil Sales:  Purvis Bros:  $8.143.13 Credit
Expenses Paid in May  
VRA – loan $13,666.63   Interest Year To Date: $47.85
Verizon $163.71   Expenses for June
Meck Elec (63.49 + 44.53 + 93.56) 201.58   Meck Elec (59.67 + 44.07 + 110.75) $214.49
LawnSharks (bulldozing) $1,500.00 not cshed Verizon 163.71
Signs & Designs $1,070.00   Town of Clarksville (water) $63.17
Talbert (Hangar C) $668.68 CW of VA (liability ins.) 1500
B&B Consultants, Inc. (water) $268.00 Talbert (Hangar C) $461.26
Town of Clarksville (water) $63.17 not cshed Benchmark Comm Bank (LOC int) 166.18
AutoOwners Ins (bal) $196.00 Signs & Designs (history posters) $140.00
Billings Lawn Care (2 cuts) $550.00 Total:  $2,708.81
Meck Cty Zoning Admin $300.00
Austin Elec (AWOS Insp 3/2) $1,100.00
Total: $19,747.77
Ck 1677, Bracey Fencing $15,000.00 cashed 5/2
$33,184.60  

 

May 2017 Meeting Minutes

MINUTES

LAKE COUNTRY AIRPORT COMMISSION

May 8, 2017

Commissioners present:  Mike Denton, Greg GordonJane Lipscomb, Steve Rozek, David Williams and Lou Zarrelli

Also present:  Nola Adler

Mike Denton called the meeting to order at 8:30 a.m.

Motion was made by Dave Williams and seconded by Jane Lipscomb to approve the April minutes.  MOTION CARRIED.

Motion was made by Steve Rozek and seconded by Dave Williams to accept the treasurer’s report and pay this month’s bills.  MOTION CARRIED.

Manager’s Report:

Material for the security fence is on site.

A bid meeting for the runway rehabilitation is progressing.

The Art Guild will be joining the Commission in hosting the Chamber After Hours at 5:00, May 18.  Sky Air Taxi may be present for this event

Fuel should be ordered soon.

The fuel farm passed its inspection.

Meeting adjourned at 9:08.

                                                                                                                                   

Jane Lipscomb, Recorder                              Mike Denton, President

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  May 2017 (updated)
Checking Money Market
Closing balance last month: $461.62 $47,038.97
Transfers $20,467.00 -$20,467.00
Expenses this month: -$5,666.93
Deposits $275.00 4/3/2017 Rent, Bld
Deposits: $675.00 $300.00 4/3/2017 Rent, A
$100.00 4/11/2017 Rent, D
Interest: $10.11 $675.00 Deposits
$10.11 Plus Interest
Closing balance this month: $15,261.69 $27,257.08 $685.11 Total Dep
Gas & Oil Sales: Purvis Bros:  $6,758.91 Credit
Expenses Paid in April
Clksvl Tire (Ford Taurus) $501.59 Interest Year To Date: $47.85
Verizon $163.33 Expenses for May
Meck Elec (149.19 + 45.85 + 65.95) 260.99 Meck Elec (63.49 + 44.53 + 93.56) $201.58
LawnSharks (Hangar C/gravel) $1,500.00 Verizon $163.71 pd. 5-2-2017
ACE – Hangar C $130.97 Town of Clarksville (water) $63.17 Bill not received
Talbert (Hangar C) $2,802.56 Signs & Designs $1,070.00
NAPA (Ford Taurus) $244.32 Talbert (Hangar C) $668.68
Town of Clarksville (water) $63.17 4/10/2017 B&B Consultants, Inc. (water) $268.00
Bracey Fence (downpayment, to be reimbursed $15,000.00 4/25/17;not cashed VRA – loan $13,666.63
Total: $20,666.93 AutoOwners Ins (bal) $196.00
Billings Lawn Care (2 cuts) $550.00
LawnSharks (bulldozing) $1,500.00
Meck Cty Zoning Admin $300.00
Austin Elec (AWOS Insp 3/2) $1,100.00
Total: $19,747.77

April 2017 Meeting Minutes

Lake Country Airport Commission

April 11, 2017

 Minutes

The Lake Country Airport Commission met on April 11, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0830 hours.

Commissioners Present:                        Commissioners Absent:                         Others Present:

Mike Denton                Glenn Burney               Lou Zarelli       Gregg Gordon              Nola Adler

Dave Williams             Jane Lipscomb             Doug Davis

Steve Rozek

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the March 14, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  Steve Rozek made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and authorize paying the outstanding bills for the month.  Unanimous vote to approve.

New Business: 

Mike Denton noted that he was having to resubmit the budget to Wayne Carter due to questions Wayne had regarding fuel sales and hangar rental; numbers which are much larger at Mecklenburg-Brunswick Airport.

Old Business: 

 

Runway Rehabilitation:

Mike Denton reported that he had received the checks for the line-of-credit account.  He will begin using these checks to pay all of the expenses related to the runway rehab project.

Security:

Bracey Fence Co. updated their bid to include an electric operator for the gate into the old hangar area.  The new total for this project is $33,250.

Hangar C Repairs:

The new roof has been installed and there are a few pieces of trim left to install.

Stormwater Permit:

Glenn Burney reported that the first quarterly visual Stormwater inspection was completed on 3/31/2017.  In addition, water samples for the first 6-months of the year were collected and taken to B&B for analysis.

Weed Control:

Scott Ramsey with Lawn Sharks was beginning work on the day of this meeting to bulldoze and bush-hog around the toe of the runway slope to clear the boulders and other material that has sloughed off of the runway slopes so maintenance and emergency vehicles can have access all the way around the base of the runway slopes.  Without this access the contractor will have a difficult time effectively applying herbicide to the runway slopes.

Fueling System: 

An inspection of the fueling system was completed by APEX on 4/5/2017.  The only issues noted were that the tank filler cap needs to be painted blue and minor tightening of the paperwork is needed.  Also, Mike Denton needs to complete an on-line tutorial.

The meeting was adjourned at 0912 hours.

Minutes drafted and submitted by:  Glenn Burney

 

____________________________                    _______________________________

Mike Denton, Chairman                                    Glenn Burney, Secretary

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  April 2017
Checking Money Market
Closing balance last month: $3,961.44 $48,844.76
Transfers $3,995.00 -$3,995.00
Expenses this month: -$7,494.82
Deposits $100.00 3/1/2017 Rent
Deposits: $2,177.00 $100.00 3/1/2017 Rent
$1,877.00 3/14/2017 Title
Interest: $12.21 $100.00 3/31/2017 Rent
$2,177.00 Deposits
Closing balance this month: $461.62 $47,038.97 $12.21 Plus Interest
$2,189.21 Total Dep
Gas & Oil Sales: Purvis Bros:  $6107.03 Credit
Expenses Paid in March
Clks Tire (Ford Insp & repairs) $211.54 Interest Year To Date: $37.74
Verizon $163.20 Expenses for April
Meck Elec (71.85 + 47.80 + 177.01) $296.56 Meck Elec (149.19 + 45.85 + 65.95) 260.99
NAPA (Sway Link Bar – Ford) 73.97 Verizon $163.33 pd. 4-11-2017
B&B Cons – Fence Marking $1,000.00 Town of Clarksville (water) $63.17 pd. 4-10-2017
Talbert (Hangar C) $523.48 LawnSharks (Hangar C/gravel) $1,500.00
AutoOwners Ins – Cars $1,389.94 3/17/2017 ACE – Hangar C $130.97
Chamber of Commerce $100.00 3/17/2017 Talbert (Hangar C) $2,802.56
Town of Clarksville (water) $63.17 NAPA (Ford Taurus) $244.32
Total: $3,821.86 Clksvl Tire (Ford Taurus) $501.59
Total: $5,666.93

March 2017 Meeting Minutes

Lake Country Airport Commission

March 14, 2017

Minutes

The Lake Country Airport Commission met on March 14, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0836 hours.

Commissioners Present:                                   Commissioners Absent:                                   Others Present:

Mike Denton                Glenn Burney              Lou Zarelli       Gregg Gordon              Nola Adler

Dave Williams             Jane Lipscomb             Steve Rozek     Doug Davis

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the February 14, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  Glenn Burney made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and authorize paying the outstanding bills for the month.  Unanimous vote to approve.

New Business: 

A meeting was held at the airport with both Talbert & Bright and VDOAV personnel on February 27, 2017 to review and discuss the 6-yr capital improvement plan.

Mike Denton noted that a check in the amount of $1877 had been received from Jonathan Greene as a refund for a title search which was paid for but never completed when the Commission bought the airport property.  This was discovered by the Commission’s current council Tom Lipscomb.  Tom recommended obtaining title insurance as the best measure to ensure the Commission does not encounter a title problem in the future.  Glenn Burney made a motion, seconded by Dave Williams to authorize Tom Lipscomb to proceed with the process of obtaining title insurance for the Commission.  Unanimous vote to approve.

Old Business: 

 Runway Rehabilitation:

Mike Denton reviewed an invoice from Talbert & Bright for the assumption of risk, preliminary engineering and bidding for the runway project in the amount of $18,870.90.  This scope of work does not address the stump field along the east side of the runway nor the crumbling pavement in the ramp or hangar access areas.  Mike requested an informal meeting with a local DEQ field inspector to get his opinion about clearing the stump field at the same time the runway project was in progress.  The inspector did not see an issue with doing this and recommended that this scope of work be included in the same permit as the runway shortening and safety zone widening work.  Talbert & Bright bid just under $8,000 additional to add the stump field and hangar/ramp pavement areas to the overall scope of work.  Jane Lipscomb made a motion, seconded by Dave Williams to increase Talbert & Bright’s scope of work to include these two additional areas at a cost of just under $8000.  Unanimous vote to approve.

Security:

Mike Denton has continued to work with Bracey Fence company and the B&B surveyors in preparation of starting the fencing project.  Mike is looking into adding an electric operator for the main road gate to this project rather than coming back later to add an operator.  Mike learned from the Bracey Fence rep that modern electric operators are very versatile including radio operation by emergency vehicles.  Bracey Fence recently reduced the price on this project and Mike is trying to understand what caused them to take this action.

Hangar C Repairs:

All the new roof trusses have been installed.  The roof sheeting should be installed within the next two weeks.

Stormwater Permit:

Glenn Burney reported that no quarterly observation has yet been completed for the 1st quarter due to the lack of qualifying rain events and the availability of personnel.

Weed Control:

Scott Ramsey bid $1500 to take a dozer around the toe of the runway slope to clear the boulders and other material that has sloughed off of the runway slopes so maintenance and emergency vehicles could have access all the way around the base of the runway slopes.  The VDOAV did not seem interested in funding this project because they believe all of this will be taken care of during the runway shortening project.  Without this access the contractor will have a difficult time effectively applying herbicide to the runway slopes.

The meeting was adjourned at 0934 hours.

Minutes drafted and submitted by:  Glenn Burney

____________________________                _______________________________

Mike Denton, Chairman                                              Glenn Burney, Secretary

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  March 2017 – Updated
Checking Money Market
Closing balance last month: $164.25 $51,819.15
Transfers $5,341.00 -$5,341.00
Deposits $100.00 2/1/2017 Rent
Expenses this month: -$1,543.81   $275.00 2/1/2017 Rent
$200.00 2/7/2017 Rent
Deposits: $2,355.00 $5.00 2/6/2017 Ins. Rebate
$275.00 2/28/2017 Rent
Interest: $11.61 $1,500.00 2/28/2017 Olds
$2,355.00 Deposits
Closing balance this month: $3,961.44 $48,844.76 $11.61 Plus Interest
$2,366.61 Total Dep
Gas & Oil Sales:  Purvis Bros:  $5642.65 Credit
Expenses Paid in February  
LawnSharks (snow, 1/11) $850.00   Interest Year To Date: $25.53
Verizon $163.20   Expenses for March
Meck Elec (197.44 + 52.33 + 76.74) $326.51   Meck Elec (71.85 + 47.80 + 177.01) $296.56
NAPA (battery, Ford) $110.99   Verizon $163.20 pd. 3-6-2017
ACE HW $29.94   Town of Clarksville (water) $63.17 No Bill Yet
Watkins Ins, Gen’l Liability* $3,736.00   Clks Tire (Ford Insp & repairs) $211.54
Town of Clarksville (water) $63.17   NAPA (Sway Link Bar – Ford) 73.97
Total: $5,279.81 Talbert (Hangar C) $523.48
*pd. 2-14-2017; Not cleared B&B Cons – Fence Marking $1,000.00
AutoOwners Ins $1,389.94 RX’d after mtg
Clarksville Chamber of Commerce (renewal) $100.00 RX’d after mtg
Total:  $3,821.86  

 

February 2017 Meeting Minutes

Lake Country Airport Commission

February 14, 2017

Minutes

The Lake Country Airport Commission met on February 14, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0835 hours.

Commissioners Present:                                    Commissioners Absent:             Others Present:

Mike Denton                Glenn Burney                           Lou Zarelli

Dave Williams             Steve Rozek                             Jane Lipscomb

Gregg Gordon                                                              Doug Davis

 Gregg Gordon made a motion, seconded by Dave Williams to approve the January 10, 2017 meeting minutes.  Unanimous vote to approve.

The attached treasurer’s report was reviewed and discussed.  Steve Rozek made a motion, seconded by Gregg Gordon to approve the treasurer’s report and authorize paying the outstanding bills for the month.  Unanimous vote to approve.

New Business: 

There will be a meeting at the airport with personnel from both Talbert & Bright and VDOAV on February 27, 2017 to review and discuss the 6-yr capital improvement plan.  Mike Denton requested that all Commissioners try to attend if possible.

Mike Denton reviewed the need for the airport signage to be replaced.  This is needed to correct information on the current signs and due to deterioration of the old signs.  The total cost for the sign in the hangar area and the sign at the brick building was quoted a $930.  Steve Rozek made a motion, seconded by Dave Williams to move forward with replacing the signs at a cost of $930.  Unanimous vote to approve.

Old Business: 

Runway Rehabilitation:

Mike Denton suggested that during the runway shortening project that some of the excess fill dirt be added to the sides of the remaining runway to provide a base for future widening.  He noted that nearly every airport in the state now is at least 60 feet wide.  He also noted that our narrow 50-foot runway width is more of an issue for larger and higher performance aircraft than is the length.

Insurance: 

The Commission elected to decline terrorism and war coverage for 2017.

Fueling System: 

The Commission elected to continue the warranty coverage with Lenny Campbell on the card reader system for 2017.

Security:

Mike Denton reviewed a grant agreement that had been received from VDOAV for the fencing project, which was in the amount of $36,303.30.  The local contribution to this project would be $4,000.  Steve Rozek made a motion, seconded by Gregg Gordon to accept the grant agreement and proceed with the fencing project.  Unanimous vote to proceed.

Hangar C Repairs:

Windy weather has impeded progress on the repairs.  As of this meeting all the roof aluminum had been removed along with approximately two-thirds of the old trusses.  Mike Denton stated that work is proceeding and they expect to install the new trusses within the next two weeks.

Stormwater Permit:

The second 6-month DMR for 2016 that was due by January 10, 2017 was not submitted on time.  This oversight may result in a Notice of Violation and possibly a site inspection by the DEQ.  In addition, there was no quarterly visual Stormwater observation completed for the 3rd quarter of 2016 due to the lack of rainfall events and availability of personnel to collect samples when rainfall did occur.

The meeting was adjourned at 0941 hours.

Minutes drafted and submitted by:  Glenn Burney

 

____________________________                    _______________________________

Mike Denton, Chairman                                    Glenn Burney, Secretary

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT  
 
LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  February 2017 – UPDATED
Checking Money Market
Closing balance last month: $184.87 $60,610.23
Transfers $9,580.00 -$9,580.00
Deposits $275.00 1/3/2017 Rent
Expenses this month: -$9,600.62   $200.00 1/10/2017 Rent
$300.00 1/17/2047 Rent
Deposits: $788.92 $775.00 Deposits
$13.92 Plus Interest
Interest:   $788.92 Total Dep
Closing balance this month: $164.25 $51,819.15
Gas & Oil Sales:  see right Purvis Bros:  $4498.41 Credit
Expenses Paid in January  
Meck Elec (53.54 + 188.18 + 98.04) $339.76   Interest Year To Date: $13.92
Verizon $163.50   Expenses for February
Auto-Owners Ins-Property $2,729.00 Meck Elec (197.44 + 52.33 + 76.74) $326.51
Austin Electric (AWOS Insp) $1,000.00 Verizon $163.20 pd. 2-4-2017
Creedle, Jones & Alga – audit $3,800.00 Town of Clarksville (water) $63.17 pd. 2-4-2017
Puryear Electric (RR lites) $1,250.00   LawnSharks (snow, 1/11) $850.00
Auto-Owners Ins-Cars $298.56 NAPA (battery, Ford) $110.99
Total: $9,580.82 ACE HW $29.94
Watkins Ins, Gen’l Liability $3,736.00 pd. 2-14-2017
Ck 1640, 19.74, cleared 1/4 Total:  $5,279.81

 

January 2017 Meeting Minutes

                                                      Lake Country Airport Commission

                                                                      10 January 2017

Minutes

The Lake Country Airport Commission met on January 10, 2017 at the airport terminal building for a scheduled monthly meeting. A quorum was present and the meeting was called to order by Chairman Mike Denton at 0835 hours.

Commissioners Present                                    Commissioners Absent                      Others Present

Mike Denton               Gregg Gordon              Glenn Burney                                     Nola Adler

David Williams           Lou Zarelli                   Jane Lipscomb

Steve Rozek                                                     Doug Davis

Lou Zarelli made a motion, seconded by Gregg Gordon to approve the December meeting minutes.

Unanimous vote to approve.

The Treasurer’s report was presented by Nola Adler. Steve Rozek made a motion, seconded by Dave Williams to approve the Treasurer’s report and pay the outstanding bills. Unanimous vote to approve.

Old /New Business

It was agreed by all to go ahead and accept the airport buildings full values and pay the current premium but to also get an explanation for several items on the invoice.

We had a “snow event” starting Friday night (1/6) and lasting through Saturday. Scott Ramsey of Lawn Sharks Property Maintenance plowed the runway, parking ramp, terminal building and put down salt where needed in pedestrian areas.

The Resolution to Incur Debt for LCAC to obtain a line of Credit from Benchmark Bank was presented by Mike Denton. This was the same Resolution that has been presented to Boydton and Mecklenburg County. Gregg Gordon made a motion, seconded by David Williams to approve and accept the Resolution. Unanimous vote to approve.

Mike Denton updated the Commission on the progress of the Virginia Department of Aviation Security Fencing project and informed that the project is ready to submit to Airport IQ for a DOAV Grant.

The meeting was adjourned at 0930 hours

Minutes drafted and submitted by:  Mike Denton

Mike Denton, Chair                                                          Glenn Burney, Secretary

 

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  January 2017
Checking Money Market
Closing balance last month: $163.98 $68,435.08
Transfers $10,516.00 -$10,516.00
Deposits $100.00 12/1/2016 Rent
Expenses this month: -$10,495.01   $275.00 12/1/2016 Rent
$200.00 12/13/2016 Rent
Deposits: $2,675.00 $1,000.00 12/13/2016 Donation
$1,000.00 12/13/2016 EDI Pym – RR Lites)
Interest: $16.15 $100.00 12/30/2016 Rent
$2,675.00 Deposits
Closing balance this month: $184.97 $60,610.23 $16.15 Plus Interest
$2,691.15 Total Dep
Gas & Oil Sales:  see right Purvis Bros:  $3964.04 Credit
Expenses Paid in December  
Meck Elec (86.32 + 43.89 + 103.792.92 + 48.25 + 105.814) $246.98   Interest Year To Date: $189.02
Verizon $143.56   Expenses for January
B&B Consultants (Water Analysis/Oct) $268.00 Meck Elec (53.54 + 188.18 + 98.04) $339.76
Talbert Building Supply (Hangar C roof joists) $2,973.67 Verizon $163.50 pd. 1-10
GBS Fire Suppression $19.74 **Didn’t clear yet Auto-Owners Ins-Property $2,729.00
ACE HW – plumbing supplies $23.97   Austin Electric (AWOS Insp) $1,000.00
LawnSharks (Hanger C work) $6,545.85 Creedle, Jones & Alga – audit $3,800.00
Mike Denton (DMV Reimb) $50.75 Puryear Electric (RR lites) $1,250.00 pd. 1-17
Lorene Bld Supply (Hang. C) $172.74 Auto-Owners Ins-Cars $298.56
Twn 0 Clskvll-water $69.49 Total $9,580.82
Total: $10,514.75