September 2017 Meeting Minutes

Lake Country Airport Commission

September 12, 2017

Minutes

The Lake Country Airport Commission met on Tuesday September 12, 2017 at the airport brick building for a scheduled monthly meeting.  A quorum was present and the meeting was called to order by Chairman Mike Denton at 0837 hours.

Commissioners Present:                                   Commissioners Absent:                                   Others Present:

Mike Denton                Glenn Burney              Lou Zarelli                                           Nola Adler

Dave Williams             Jane Lipscomb             Doug Davis

Steve Rozek                 Gregg Gordon

 Jane Lipscomb made a motion, seconded by Dave Williams to approve the August 8, 2017 meeting minutes.  Unanimous vote to approve.

Treasurer Nola Adler presented the attached treasurer’s report for review and discussion.  Steve Rozek made a motion, seconded by Jane Lipscomb to approve the treasurer’s report and authorize paying the outstanding routine bills for the month.  Unanimous vote to approve.

Nola Adler noted that the Commission had still not received the annual allocation of funds from the county for the new fiscal year that began on July 1 despite the funds having been requested twice.

New Business: 

VDOAV Audits:

Mike Denton reported that the VDOAV is auditing all airports due to $4.2 million that was misappropriated at Newport News – Williamsburg International (PHF) Airport.  The W63 audit was recently completed with no major issues other than a recommendation to tighten up accounting practices associated with projects and to maintain all project accounting in QuickBooks.

Obstruction Removal:

Mike Denton noted that the logging contractor that will be thinning the trees on Linwood Holt’s property adjacent to the airport had been approached about clear cutting approximately 10 acres of airport property on the south side of the runway.  The contractor would perform the clearing at no cost in exchange for the timber (which has minimal value).  Clearing this area would eliminate the obstructions for many years.  A spraying program could be used after the cleaning was completed to prevent tree growth from returning.

Old Business: 

Runway Rehab:

Mike Denton recently attended the annual Virginia aviation conference and basically heard from the VDOAV that W63 will never get $2.5 million for the runway rehab project.  Mike recommended a strategy of breaking the project down into a series of smaller projects that could be funded over several years.  Mike will be joining the Virginia Airport Operators Council to work toward generating a legislative effort to revise the airport funding procedures, with the overall goal of fixing the current problem where major airports and reliever airports always have a funding surplus while the smaller airports are chronically underfunded.

Gregg Gordon recommended using the county’s 20% share to pay down the line of credit to help limit the amount of interest that accrues.

Fuel System:

Mike Denton reported that expenses related to a recent upgrade to the Fuel Master system were denied for reimbursement by the VDOAV because parts for this project had arrived before the project number was issued.  Purvis Brothers stepped up and assumed responsibility for the bill since their contractor (Fuel Master) made the error of sending the parts before the project was approved.

Runway Lighting:

Mike Denton reported that he had recently repaired many lights and, as of the time of this meeting, all lights were working.  He has installed a few LED bulbs to see how well they work.  Mike said there was no discernible difference at night between the fixtures with the LED bulbs and the other fixtures.  The Adlers have offered to purchase more LED bulbs for the runway lights if they prove to be reliable.

Hangars:

On Hangar C the new door track has been installed and the last concrete will be poured on Sept 14, 2017.

Hangar A is currently empty and is ready for the next tenant.

Security Fence:

The security fence project is complete except for the setting up the remote controls for the gate operator along with establishing procedures for ingress by emergency response vehicles and personnel.

Jane Lipscomb made a motion, seconded by Steve Rozek to adjourn the meeting at 0938 hours.  Unanimous vote to approve.

Minutes drafted and submitted by:  Glenn Burney

____________________________                _______________________________

Mike Denton, Chairman                                              Glenn Burney, Secretary

LAKE COUNTRY AIRPORT COMMISSION – MONTH END TREASURER’S REPORT
For the month of:  September 2017 – Updated
Checking Money Market
Closing balance last month: $358.03 $29,393.62
Deposits $275.00 8/1/2017 Rent, Bld
Transfers $3,740.00 -$3,740.00 $100.00 8/1/2017 Rent, A
$100.00 8/8/2017 Rent, D
Expenses this month: -$3,788.61 $475.00 Deposits
$6.72 Plus Interest
Deposits: $475.00 $481.72 Total Dep
Interest: $6.72
Closing balance this month: $309.42 $26,135.34
Gas & Oil Sales: Purvis Bros:  $5,777.45 Credit
Expenses Paid in August
Verizon $165.02 Interest Year To Date: $64.67
Clk Tir & Svc – Taurus $76.32 Expenses for September
Meck Elec (39.85 + 189.27 + 54.32) $279.44 Meck Elec (174.15 + 40.33 + 55.09) $269.57
Town of Clarksville (water) $63.17 Verizon $164.48
Billing Lawn Care (2 cuts) $550.00 Signs & Designs (Parking) $25.00
NAPA – Taurus $8.29 Lewis Metal Works (Hangar C) $195.32
Total: $1,142.24 Austin Electric, AWOS 7/31 $1,100.00
Billings Lawn Care (2 cuts) $550.00
ACE (Hangar C, 100.97; RR Lites, 29.97; Maint, 265.93) $396.87
Magi-PC (Airport PC) $75.00
FuelMaster/SynTech – BIN Upgrade (fuel system) $1,151.00
Talbert Bldg Sply- Hangar C $74.53
Puryear Electric – Fence $372.15
Benchmark – LOC Interest $850.20 9-7/Mike
Benchmark – new checks $66.77 9/11
VOAC (added after mtg) $25.00 9-12/Mike
Felton Bros – Concrete Hang C $517.02 9-16/Mike
Total: $5,832.91

 

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